APPLICATION POLICY AND PROCESS

(Please read in its entirety)

Thank you for your interest in Hupka Team Property Management home. We will complete your application as quickly as possible. Before you start the application forms please read ALL the following information so that you fully understand our Application Policy and Resident screening. Our policies and screening process may change with legal requirements and as business needs dictate. HTPM LLC, is committed to equal housing and we fully comply with the Federal Fair Housing Act and the Fair Credit Reporting Act. We echo the REALTOR® Code of Ethics in its dedication to protecting against discrimination of any kind. We also comply with all state and local Fair Housing Laws.

RENTAL APPLICATION REQUIREMENTS

1. APPLICATION:

  • The application fee is $50.00 and is NON-REFUNDABLE. We only accept online applications.

  • Each applicant, age 18 and above, must fill out an individual application and pay a NON-REFUNDABLE application.

  • The application fee must be paid online via credit card. Once you submit the application you will receive an email with instructions to authorize your background check.

  • The application process usually takes 1-3 days. It is possible this may be delayed or accelerated depending upon the speed of the verification process for tenancy and employment information. Non-responsive contacts may be a cause for HTPM LLC, to decline an application or for another application to be completed before yours.

2. SUPPORTING DOCUMENTATION: PLEASE EMAIL DOCUMENTS TO HupkaTeamPM@gmail.com

Please have the following items ready with your application.

  • A photo of a Valid Government issued photo ID

  • The last two months of verifiable income. i.e., pay stubs. If you are self-employed, we need last two years tax records.

  • A photo of each animal occupying the property

  • If applicable, copy of LES and military orders.

  • Residency and Employment Verification Forms must be completed for each application.

 3. RESIDENT SCREENING AND EVALUATION:

IDENTIFICATION

Each applicant is required to provide a copy of a valid government issued photo ID. Non-US citizens will need valid passport government issued ID along with a visa that is valid for the length of your proposed lease agreement.

INCOME VERIFICATION

Applicants should have gross income that equals at least 3 times the monthly rent. Acceptable sources for providing verification are: Pay stubs, Social Security, Disability and Housing Vouchers. Self-employed applicants must provide most recent tax return and prior year in additional to 3 months of bank statements. Unmarried Applicants must qualify individually.

EMPLOYMENT VERIFICATION and HISTORY

We require verifiable permanent employment history for at least the past 24 months. If military, we need a copy of your LES. If active duty, please provide your assignment orders.

RENTAL VERIFICATION and HISTORY

We require positive, verifiable residence history for at least 2 years whether you own or rent. Applicants are required to provide proper contact information and lease dates for all residences for the past 2 years or more. Less than 2 years of verifiable Rental history, if approved, may require a higher security deposit. Rental history must be verified by unbiased sources and cannot be from family or friends. Ownership will be verified on your current credit report. You must not owe money on any other rental property. You must have had no more than one late payment or returned check in the past 12 months.

Any previous eviction or open balances with another Landlord, may be grounds for automatic denial. Bankruptcies may result in a higher Security Deposit if all other qualifications are met.

CREDIT HISTORY

A hard credit check will be obtained on each applicant by HTPM LLC. Credit history should show the resident has a history of paying bills, with low write-offs and collections. Some of our properties do require a credit score over 650.

Any previous collections open from another Landlord may be grounds for automatic denial.

CRIMINAL BACKGROUND CHECK

HTPM LLC will perform a background check on all applicants, which includes a nationwide criminal search, sex offense and terrorist database check. Criminal backgrounds with convicted violent and/or drug felonies may result in your application being declined.

ANIMAL/PET POLICY

The majority of our properties are pet friendly. However, some Property Owners do have breed, size and quantity restrictions. Approval of the pets are at the sole discretion and approval of the Property Owner. If a pet is approved, there will be an additional non-refundable pet fee of $500 per pet. All pets must be listed on your renter’s insurance which is a requirement of HTPM LLC. A photo of your pet is required with the application. An additional monthly pet rent maybe required at the discretion and approval of the Property Owner. Any misrepresentation of pets will be grounds for a $1,000 fine and possible eviction.

4. OTHER ITEMS TO KNOW BEFORE APPLYING

  • Once we receive your completed application with all supporting documents, we will have it fully processed and notify you of the results within 1-3 business days.

  • If pre-approved, you will need to pay the security deposit online to secure the property. The Lease will be sent to you electronically and must be signed within 48 hours of receipt. We will continue to accept and process applications for the property until we receive the Security Deposit AND Signed Lease.

  • Vacant, ready, rental properties can only be held for 2 weeks. Once we receive your Security Deposit, you will need to sign the lease within 48 hours of receiving it and the move in date must be within the 2-week policy.

  • If the applicant fails to take possession of the property after the Lease Agreement has been signed, the Security Deposit will be forfeited as liquidated damages for taking the property off the market.

  • In the cases where we receive multiple applications for a property at the same time, we will process ALL applications and approve the most qualified applicant. If your application is pre-approved and not chosen for the selected property, we do hold applications open for 90 days. You may apply your pre-approved application towards any of our other properties within those 90 days without having to pay an application fee again.

  • HTPM LLC makes every effort to ensure accurate information is provided when describing our properties. Please note that changes do take place and applicants should verify all details including local schools, utility companies, cable companies, etc.…

  • NO SMOKING is permitted inside any of our properties or any building. Tenants are subject to fines and potential eviction for any smoking inside the property.

By completing our application, you are indicating that you, as the applicant, have had the opportunity to review the above rental application policies, and understand that providing inaccurate, misleading or false information can result in denial of application.

By completing our application, you agree and understand that all application fees are non-refundable

***If misrepresentations are found after the lease has been signed, the lease agreement will be terminated. ***